Administrative Assistant, Environment-International
UK – London
The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.
We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.
Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.
With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.
The Environmental Portfolio at the Pew Charitable Trusts
For the past twenty-five years, Pew has been a major force in educating the public and policy makers about the causes, consequences, and solutions to some of the world’s most pressing environmental challenges. Our environment work spans all seven continents with close to 250 professionals working full-time at the local, national, and international levels to reduce the scope and severity of global environmental problems, such as the erosion of large wilderness ecosystems that contain a great part of the world’s remaining biodiversity and the destruction of the marine environment.
Pew has worked in the United States and Canada since 1990 to protect vast stretches of unspoiled wilderness and more recently expanded our land conservation efforts to Australia’s Outback and Chilean Patagonia. Preserving these places offers an opportunity to conserve wildlife habitat, shorelines and pristine landscapes for future generations. Our work relies on the sciences of conservation, biology, and economics to advocate for sound solutions to the loss of biodiversity.
In the sea, reforms to how our oceans are managed are essential to address overfishing, pollution, and loss of habitat. Pew began its oceans program in the United States, focusing on ending overfishing and protecting fragile marine habitat. Since 2005, Pew’s ocean conservation program has expanded around the world and has played a significant role in reforming marine fisheries management in the European Union and on the high seas. Our work is grounded in the best available science and our goal is to reverse the decline of ocean life ranging from sharks and tunas to penguins and whales, and the habitat on which they depend.
The administrative assistant will be based in Pew’s London office and support environment staff in the United States and internationally. This position may be assigned to support one or two specific projects and directors initially but those assignments may change as needed as environment’s projects constantly evolve. Responsibilities include supporting staff by proofreading documents, preparing mailings, maintaining databases, scheduling and preparing meetings, managing expense reimbursements, and coordinating travel.
The administrative assistant may participate in regular project meetings and is encouraged to develop a general understanding Pew’s environment work. The successful candidate will need to be experienced in such a role and be able to demonstrate a high degree of independence and initiative in delivering organizational elements of the role. This position reports to the project director.
- Provide administrative support to project directors and senior staff to include calendar management and meeting planning.
- Handle key administrative functions for project staff including: proofreading and revising documents; coordinating and preparing physical and electronic mailings; updating and maintaining databases; answering telephone calls; copying; faxing; filing; and word processing.
- Scheduling and preparing for meetings, participating and taking notes in team meetings.
- Assist with the preparation of briefing books and other materials.
- Help prepare for and submit payment expense reports, invoices, and credit card coding reports. Track payments, as requested.
- Handle travel arrangements for program activities and assist, as needed, with staff and third party travel reservations and planning.
- Coordinate regularly with the D.C.-based administrative assistant and coordinator for the ending illegal fishing project, ensuring distribution of updates to expense reporting, event reporting, travel and other issues as applicable.
- Assist with research online and/or liaise with the Philadelphia PCT library staff.
- Contribute to and participate in tasks and special projects as requested.
- A minimum of five years of administrative experience in a fast-paced, dynamic environment.
- High school diploma required; college degree preferred.
- Outstanding organizational and time management skills; ability to handle several projects at different stages simultaneously and a strong capacity to track details are required.
- Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly using correct grammar.
- Attention to detail without losing sight of the bigger picture, conscientious approach to work and ability to anticipate needs and be proactive. Monitors and double-checks work and information for accuracy and quality.
- A very good command of English language.
- Flexibility to work as part of a team or independently to meet goals. Ability to work independently with minimal supervision.
- Sound judgment and discretion in handling confidential information as well as the ability to conduct oneself in a courteous and highly professional manner. Makes decisions or choices wisely after adequately contemplating various courses of action and their potential repercussions.
- Ability to understand organizational structure and work through administrative systems and processes. Asks appropriate questions to facilitate work being completed.
- Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products and electronic calendar systems is required. Ability to quickly learn software.
Compensation and Benefits
As this is a full-time position, we offer a competitive salary and benefit program.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.
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